🏥 HIPAA-Compliant · Healthcare-Trained VAs
ProVma helps U.S. medical practices reduce admin workload by up to 60% — so your team can focus entirely on patient care. Secure, reliable, and fully HIPAA-compliant.
Free Consultation
We’ll match you with the right VA within 24 hours.
🔒 No commitment. 100% HIPAA-safe process.
What We Do
Fully trained, HIPAA-compliant VAs ready to integrate with your existing systems and workflows from day one.
Admin Support
24/7 patient call handling, appointment scheduling, and front-desk support — all remote.
Admin Support
From EMR data entry to prior authorizations — efficient, accurate, HIPAA-compliant daily support.
Medical Records
Real-time charting and documentation during patient visits so physicians can focus on care.
Billing
Accurate coding, faster claims, and reduced denials. Get paid on time, every time.
Patient Care
24/7 patient data tracking and proactive outreach to keep chronic patients on track.
Telehealth
End-to-end telehealth support — scheduling, patient prep, follow-ups, and documentation.
Why ProVma
Every VA is trained and certified. Your patient data is never at risk. We sign Business Associate Agreements (BAAs) with all clients.
Our assistants have real medical backgrounds. They understand EMRs, clinical terminology, and workflows from day one — zero ramp-up time.
Part-time or full-time, one VA or a full team. Scale up or down as your practice grows — with no long-term contracts required.
500+
Healthcare Providers
15+
States Served
98%
Client Retention
100%
HIPAA Compliant
Testimonials
Since hiring a ProVma medical scribe, my documentation time dropped by 2 hours per day. I can finally focus on my patients during telehealth visits.
Dr. Amelia White
Telehealth Physician · Virtual Medical Scribe · Seattle, WA
Hiring a virtual receptionist from ProVma was the best decision for our clinic. Appointment flow improved dramatically in the first week.
Jessica Turner
Practice Manager · Virtual Receptionist · Miami, FL
The EMR data entry support has been a game-changer. Our VA is efficient, detail-oriented, and always meets compliance standards. Highly recommend.
David Brooks
Physician · Data Entry VMA · Austin, TX
ProVma’s billing VA not only checks eligibility but coordinates prescription refills seamlessly. Our staff is thrilled with the improvement.
Michael Jennings
Clinic Director · Medical Billing VA · Denver, CO
Simple Process
We listen to your needs, specialty, and workflows to find the perfect fit.
A skilled, HIPAA-trained assistant matched to your specialty within 24 hours.
Your VA plugs into your existing EMR and workflows from day one.
Regular check-ins and performance reviews to ensure your VA keeps improving.
FAQ
A virtual medical assistant handles administrative and clinical support tasks remotely — including appointment scheduling, EMR data entry, patient follow-ups, prior authorizations, billing support, and more. They work as an extension of your in-house team.
Yes, 100%. All ProVma VAs are HIPAA-trained and certified. We sign a Business Associate Agreement (BAA) with every client before work begins, ensuring full legal compliance and patient data protection.
ProVma offers flexible pricing plans based on hours needed and service type — significantly more affordable than hiring in-house staff. Book a free consultation to get a custom quote tailored to your practice size and needs.
Yes. Our VAs are trained on all major EMR and practice management platforms including Epic, Athenahealth, Kareo, DrChrono, eClinicalWorks, TalkEHR, Cerner, and more. If you use a different system, we’ll train to match.
After your free consultation, we typically match you with the right VA within 24 hours. Onboarding and integration usually takes 2–3 business days depending on your systems and workflows.
A medical scribe focuses specifically on real-time documentation during patient visits. A virtual medical assistant has a broader role covering admin tasks, scheduling, billing support, patient communication, and more. ProVma offers both.
Join 500+ healthcare providers who’ve made the switch to ProVma’s HIPAA-compliant virtual assistants.